List of Top 19 Trello Alternatives in 2023 for Productive Teams

Has your company outgrown Trello’s features? Are you seeking credible and cutting-edge Trello alternatives to help you manage your workflow as smoothly as possible?

We understand how you feel.

We’ve compiled a list of the top 19 Trello alternatives and analyzed their features and costs to help you select the best solution. This will offer you an outline of the benefits and drawbacks of the top Trello alternatives.

Have we piqued your interest?

Good! Let’s begin by understanding its role in project management and then analyzing your possibilities.

Is Trello good for project management?

Trello is an easy-to-use project management tool. The drag-and-drop Kanban board makes it simple for everyone in your team to organize tasks and track workflow progress. Although the software is extremely simple to use and has a great free plan, it lacks key advanced functionality needed for challenging projects.

There are a few reasons you might decide to pick an alternative to Trello:

• Limited Project Views: Trello is well-known for its Kanban boards. Beyond that, Trello’s additional project views are largely restricted to competitively priced project management tools. This is particularly true for the entry-level plans, where the sole view offered is Kanban.
• Limited Reporting: In contrast to other project management applications on the market, Trello does not come with built-in reporting and analytics. Project managers won’t have the luxury of knowing how their team is doing or getting useful information about the overall situation.
• Not Recommended For Complex Projects: Trello is useful for managing tasks that follow a linear projection and for visualizing projects. However, it does not have the features required by agile teams that depend on project management software for day-to-day operations.

If your initial review of Trello led you to believe that it would backfire in terms of satisfying your project management requirements, it’s time to move on to the next best Trello alternatives. Here are the top 19 Trello alternatives you should think about trying to increase team productivity.

To discover how ProofHub can meet and exceed your project management needs, get started right away for free!

19 Trello Alternatives in 2023 for For Project Professionals

The top 19 alternatives to Trello are listed below. There are a variety of free and paid apps available that provide varying project management features for small and large teams.

1. ProofHub

Naturally, ProofHub is at the higher end of the scale, but not without the myriad of solid reasons and customer success stories that support their decision to switch from Trello. ProofHub is an all-in-one project management and team collaboration platform where managers can plan, organize, and deliver, and teams can collaborate on work utilizing Tasks, Docs, Chat, Notes, Discussion, Reports, and many more features!

Features and Pricing

ProofHub has a flat rate pricing model with No-per-user-fee. Apart from 14-day free trial, it has 2 different paid plans:

• Essential at $45.00 per month.
• Ultimate Control at $89.00 per month.

Both pricing plans allow for an unlimited number of users. Learn more about ProofHub pricing.

More than 85,000 teams and businesses, including global giants like NASA, Nike, TripAdvisor, and Google are using this incredibly effective project management tool to achieve high efficiency at work.

Unlike other popular tools, ProofHub does not charge per user and enables users to use multiple tools from one single, centralized location, thus eliminating waste of time (and money). It has all things you need (and more) to manage your project smartly. 

Here’s why ProofHub is the best tool you can have for all your project management needs. 

• Offers one single platform for team members, managers, and clients for effective collaboration
• A simple and easy-to-understand user interface with little to no learning curve that makes team onboarding easier
• Teams of all sizes, from any industry, any department, remote or in-house or cross-functional can use ProofHub to manage work
• Timely project delivery & on-point team accountability
• Provides ultimate control over teams and projects easier than ever
• Unlike other popular tools, ProofHub does not charge per user and enables users to use multiple tools from one single, centralized location, thus eliminating waste of time (and money).

Why ProofHub is the best alternative to Trello? 

There’s a good reason why thousands of teams already prefer ProofHub to Trello and the rest of the below tools! 

Let’s delve deeper into this fact.

Multiple Views 

Unlike Trello which provides only one view, ProofHub provides multiple views – List view, Kanban board view, Gantt chart view (timeline view), and also Calendar view so that different departments can change the project interface to match their workflow preferences. 

Let’s take a closer look at these views. 

• Table View – The table view is perfect for teams and individuals who like to visualize their tasks and projects methodically. You get an easy and clear way of viewing your to-do list and moving them to the done stage once you finish those tasks.  
• Kanban Board View – ProofHub’s Kanban boards work great to give you flexibility in task management. Users can drag and drop assigned tasks easier to get things moving quickly. Team leaders and members can visualize tasks moving through multiple stages to track the project’s progress.  
• Gantt Chart View – You can visualize tasks in a timeline view with ProofHub’s Gantt chart software. Highlight the critical path and have a bird’s eye view of all Gantt chart data from one place without having to jump through projects. 
• Calendar View – ProofHub’s calendar view is the best place to schedule and organize your events, tasks, and milestones in one place. Users can view all calendar data across all projects in one place using one project calendar. 

There’s more! 🤓

Users can add recurring tasks and events, set automatic reminders, Select your calendar view from day, week, 2 weeks, or even a month, and schedule works suitably. 🤗

Task management

ProofHub streamlines task management so that teams don’t have to wonder who is doing what, what’s next, and what’s pending.

• It lets you create tasks and subtasks for easy work allocation
• It allows you to assign tasks to multiple people/Group of people
• It allows you to create recurring tasks
• It allows you to create multiple task lists in a project
• It lets you add time estimates to improve team accountability

Workflows 

ProofHub simplifies the way you manage your work by letting you define basic, 3-stage Kanban workflow or a custom workflow that you can edit on your own as per your requirement.

• It adds flexibility to process with custom workflow
• It allows you to attach files, add time and labels to tasks
• It allows you to integrate workflows with the task lists

Chat

An internal communication tool that makes direct messaging and quick conversations with teams and clients easier and simpler.

Discussions

ProofHub makes it easier for everyone to have project-related or and casual conversations in the workplace. It eliminates confusion by helping you get rid of those email threads.

• Share opinions, updates, feedback or even have casual conversations in Group Chat
• Have real-time collaboration on discussion topics
• Add emojis to add fun to your office communication
• Email-in to be a part of the discussions even when on the go

Reports

ProofHub reports provide you with a clear insight of how your projects are progressing and resources are being utilized. It helps you analyze your plan and iterate accordingly.

• It helps to bring back projects on track
• It helps to track the speed of the project
• It provides a clear view of how tasks are progressing
• It helps to manage available resources more efficiently

Online proofing

ProofHub helps to speed up your file review/approval process. It helps to bring clarity to the process and eliminates the need for too many revisions.

• It allows real-time collaboration and feedback sharing on files
• It provides advanced markup tools for better, faster feedback sharing
• It allows you to review files which can’t be proofed
• It allows you to review multiple versions of a file simultaneously

Time tracking

With ProofHub, you keep track of every minute/hour spent on a task. It helps you improve your time management skills and generate accurate invoices for clients.

• It helps you set accurate time estimates
• It allows you to save time data in private Timesheets
• It allows you to start multiple timers and switch between them as you jump from one task to the other
• It allows you to export timesheets for invoicing

ProofHub Pros

• Everything will be in one organized location, and everyone will be on the same page.
• You’ll have a clear understanding of what’s going on
• On point task accountability
• A dedicated area where your teams may collaborate
• A private space where you can handle projects for your business
•  ProofHub can replace a number of other tools you already use
• Time zone differences are no longer an impossible barrier

ProofHub Cons

• Notification system can be overwhelming
• Does not create invoice for logged time

Integrations:

• Slack
• Google Drive
• DropBox
• OneDrive
• Box

2. Nuclino

Nuclino key features: 

• Unlimited items: Users can create an unlimited number of collaborative documents in Nuclino. 
• Unlimited fields: Track additional information about items by adding labels, dates, owners, and more. 
• Single sign-on: Users can log in to Nuclino via a single sign-on provider.
• Advanced security controls: Advanced security controls allow team owners and admins to restrict access to certain features, such as public item sharing, export, and workspace creation. 
• Private workspaces: An easy way to make certain information only available to selected team members. In order to access a private workspace, you need to be invited. 

Pros: 

• Easy to use and organizes a large amount of information
• Enables users to collaborate in real-time
• Linking items improves website navigation within the document
• Efficient search feature allows users to instantly find relevant results
• Real-time updates ensure you get important information on time
• Easy import and export 

Cons:  

• Formatting options could be improved
• No real offline use is possible 
• Tables are not responsive 

Why use Nuclino instead of Trello?

• Rich long-form content alongside tasks, making it easy to keep your work in context.
• Flexible data visualization options, including the Board, List, and Graph views.
• Seamless collaboration experience with real-time editing, comments, and mentions.
• Clean, modern interface and intuitive navigation.
• Every interaction is optimized for speed: no page loads, instant search, real-time sync, Markdown commands, and shortcuts.

Integrations:

• Slack
• Google Drive
• Figma
• Miro

3. Teamwork

Everyone agrees that Teamwork is one of the easiest project management software to use. You can use it to accelerate your team’s performance by assigning tasks, communicating, and tracking progress in one place. Founded in 2007, Teamwork has brilliantly managed to make a name for itself in the present cut-throat project management scenario.

Features	Trello	Teamwork
Kanban board view	✓	✓
Workflow automation	✓	✓
Live chat	X	✓
Time  tracking	X	✓
Gantt chart	X	✓
Custom reports	X	✓
Assign a task to multiple team members	X	✓
Online proofing	X	X

Teamwork key features: 

• Portfolio: Get a comprehensive view of your work status, identify roadblocks to keep your work moving. 
• Resource management: Smartly manage your team’s resources, from long-term forecasting to daily capacity planning.
• Automations: Streamline projects, save time, and focus on strategic and creative work. 
• Time tracking: Accurately track time and bill all your client projects. 
• Gantt chart: Get a complete visibility of your tasks and highlight any milestones on the project date line. 
• Kanban board view: Automate your workflow and empower your team members to self-manage tasks through easy drag-and-drop functionality. 

Pros: 

• Flexible, fully-featured project management platform 
• Offers various time-saving, collaborative features
• Multiple inboxes eliminates the confusion of email chains
• Activity tracker keeps members up to date on all tasks and task lists
• Access to a handful of built-in Teamwork apps and critical third-party tools
• Visualize project data and metrics, configure reports, and share via PDF, CSV, or Excel 

Cons: 

• Mobile app not up to the mark
• Limited CRM functionality
• No PDF or Image markup tools

Why use Teamwork instead of Trello?

• Visual and intuitive interface is a cut above the rest
• Brilliant for managing all-size projects
• Powerful and printable interactive Gantt charts
• Ability to check anyone’s availability and progress
• Create task dependencies

Integrations:

• DropBox
• Google Docs
• Freshbooks
• Harvest

Did you know when it comes to handling multiple projects Teamwork lacks the efficiency to tackle different project stages simultaneously? Which, further might lead to bottlenecks while working on recurring tasks.

Whereas in ProofHub, you can create daily, weekly and monthly recurring tasks- without any hassle. Get to know top Teamwork alternatives in 2023.

4. ClickUp

 

ClickUp is an all-in-one project management solution for teams across industries to work together, stay connected, and boost productivity, all from a single platform. Its intuitive interface, Hierarchy infrastructure, and over 15 customizable views help teams build clear and scalable workflows—even on its Free Forever Plan—making ClickUp a more flexible alternative to Trello. ClickUp is packed with a rich set of features to keep teams of any size aligned, on track, and informed. Plus, ClickUp integrates with over 1,000 other work tools to streamline your processes and can import all of your work from Trello in as little as 60 seconds.

Features	Trello	ClickUp
Kanban board view	✓	X
Workflow automation	✓	✓
Live chat	X	✓
Time  tracking	X	✓
Gantt chart	X	✓
Custom reports	X	✓
Assign a task to multiple team members	X	✓
Online proofing	X	✓

ClickUp key features: 

• Everything View: Find anything you’re looking for and have a birds-eye view for all tasks across every level across every level of your organization.
• Customizable Tasks: Choose from 35+ ClickApps to customize task management, save time with task automations, add Custom Field data and more. 
• Nested subtasks and checklists: Break complex projects into tasks and subtasks, and track anything from multi-level workflows to simple to-do lists. 
• Automations: Automate routine work and processes with over 50 actions, triggers, and conditions. 
• Templates: Save time and efforts by using hundreds of templates for team use cases, views, tasks, and checklists. 
• Relationships: Link tasks, documents, integrations, and create the perfect visual database.   

Pros:

• Ability for endless customization
• Facilitates great team collaboration
• Good pricing plans
• Real-time reporting
• Multiple project views
• Wide range of App integrations

Cons: 

• Limited time tracking
• Fairly steep learning curve
• Notifications are overboard across all users when first signing up

Why use ClickUp instead of Trello?

• Hundreds of customizable features to adjust to meet all of your work needs including ClickUp Docs and Whiteboards.
• 15+ customizable views, including Gantt Chart, Kanban-like Board view, and Workload view.
• Add single or multiple assignees to tasks and add watchers to get any task update alerts.
• Draw connections between tasks to show relationships and prevent bottlenecks.
• Customizable Dashboards for real-time reporting, insights, and a high-level overview of your entire project.
• Custom Fields to track, sort, and filter work across your Workspace.
• Thousands of pre-built templates to enhance your productivity and ClickUp experience.

Integrations:

• Zapier
• Slack
• GitHub
• OneDrive
• Google Suite
• And over 1,000 other tools

Yes, ClickUp is an excellent project management tool. One thing customers have repeatedly mentioned about the tool is that it can be complicated, especially for new users.

Use ProofHub instead, which is more user-friendly, affordable, simple, and efficient. Start your free trial RIGHT AWAY!

5. Podio

Some project management systems are a way too rigid and inflexible for certain industries. That’s where Podio can come to your rescue. Besides allowing you to customize your dashboard, it also gives you an opportunity to select from numerous apps to tailor your system to match your business needs. As it lets users create their own apps, Podio works quite well for developers and software companies.

Features	Trello	Podio
Kanban board view	✓	X
Workflow automation	✓	✓
Live chat	X	X
Time  tracking	X	✓
Gantt chart	X	X
Custom reports	X	X
Assign a task to multiple team members	X	✓
Online proofing	X	X

Podio key features: 

• Podio Apps: Organize and track work on a simple drag and drop interface. 
• Integrations: App integrations allow users to work with their preferred apps from one place. 
• API: Developer-build on the Podio platform to create custom integrations and even new apps. 
• File sharing: Access and collaborate on digital files from anywhere. 
• Task management: Create new tasks, attach files, and get reminders of upcoming deadlines.  

Pros: 

• Ease of use, intuitive interface
• Streamlined administrative tasks 
• Built-in chat app keeps workforce connected 
• Protects your business’ confidential information 
• Facebook-like task activity  notifications

Cons: 

• Complicated app-building feature
• Limited reporting
• Views could be more sophisticated

Why use Podio instead of Trello?

• Attach files, view status, and add comments to any project
• With structured processes, teams can work in sync
• Podio’s stability and intuitive interface makes deployment straightforward

Integrations:

If you want a full-fledged project management software, you might want to look for other options available. Here are some of the best Podio alternatives.

6. Fusioo

Fusioo takes away the need for multiple project tools to manage your team’s workflow. It is perfect tool for growing businesses to get organized as it lets them create their custom online database in just a few minutes and manage projects, clients, ideas, and timesheets all in one place. This highly affordable project management software allows you to collaborate with both internal and external audience within a secure system.

Features	Trello	Fusioo
Kanban board view	✓	✓
Workflow automation	✓	✓
Live chat	X	X
Time  tracking	X	X
Gantt chart	X	X
Custom reports	X	✓
Assign a task to multiple team members	X	X
Online proofing	X	X

Fusioo key features: 

• Applicant Tracker: Streamline your recruitment process, stay on top of job interviews, potential candidates, and job vacancies. 
• Asset Management: Stay on top of digital and physical business assets, manage your assets pipeline and move assets through different statuses. 
• Bug Tracking: Manage your bugs pipeline and move bugs through different statuses.
• Expense Management: Displays all important expense information, when the expenses were paid for, and who made the payment. 
• Invoice Management: Helps you better understand your business financials by providing you with aggregate information. 
• Project Management: Visualize important project information (deadline, current status, percentage of completed tasks)to ensure projects stay on track. 

Pros: 

• Facilitates the creation of custom apps
• No coding knowledge required
• Access permissions can be managed for every app created
• Full visibility into individual workload
• Designed for all types of businesses 
• Kanban board functionality 

Cons:

• No custom domain option
• Bit slow at times to load
• Can be more refined

Why use Fusioo instead of Trello?

• Simple interface for choosing fields for every task
• Real-time communication and collaboration with the ability to view and comment on tasks
• Database backups are done every hour
• Application builder to define what’s needed to track and manage projects

Integrations:

• Gmail
• Zapier
• Slack
• MailChimp

7. QuickBase

QuickBase is another cloud-based project management system that allows anyone to create better ways to work more efficiently. It promotes easy communication by giving hundreds of team members, associates, and clients a platform to collaborate and achieve higher levels of productivity. As QuickBase works as a series of apps, so it’s highly customizable in nature allowing you to use it the way you want.

Features	Trello	QuickBase
Kanban board view	✓	X
Workflow automation	✓	X
Live chat	X	X
Time  tracking	X	X
Gantt chart	X	X
Custom reports	X	X
Assign a task to multiple team members	X	✓
Online proofing	X	X

Quickbase key features: 

• Application lifecycle management: Facilitates multiple application changes in a safe environment before rolling them out into production in one bigger update.  
• Dashboards: Access data with personalized dashboards on any device to get a full picture of different business processes. 
• Automation: Create business process automations that cut down repetitive steps, streamline manual processes, and ensure clean data.  
• Roles and Permissions: Admins can manage all users, allow the grouping of users by role and department. 

Pros: 

• Reduces complexity and costs by eliminating traditional IT development burdens
• Real-time changes with no downtime for updated applications 
• Low-code allows to create apps quickly 
• Improve project management and collaboration 
• Increased productivity and revenue

Cons: 

• Formatting reports on the platform can be difficult 
• UI can be better

Why use QuickBase over Trello?

• Empower everyday problem-solvers in your business to turn their ideas into customized apps
• As conditions change, update your apps with real-time information to gain a competitive advantage
• Build insightful dashboards that unlock data across teams to uncover opportunities for your business

Integrations:

• Google Docs
• Zendesk
• DropBox
• Box

8. Taskworld

Taskworld is a zen-like project management software being employed by many companies in every imaginable industry to track work, measure performance, and deliver great results. This collaboration software allows you to focus on performance, track tasks, and add notes to them. The visual dashboard is very pleasing to the eyes and the interactive timeline will help you plan projects from start to finish.

Features	Trello	Taskworld
Kanban board view	✓	✓
Workflow automation	✓	✓
Live chat	X	✓
Time  tracking	X	✓
Gantt chart	X	✓
Custom reports	X	X
Assign a task to multiple team members	X	✓
Online proofing	X	X

Taskworld key features: 

• Projects and Boards: Have a Bird’s eye view of all your projects and manage them more effectively with your team.
• Tasks and Notes: Create tasks, assign them, set tags, timelines, and reminders. 
• Chat & Feedback: Utilize individual chat and group chat to communicate quickly and effectively. 
• Views: Choose an overview that suits you best – filter by people, deadlines, or priority. 

Pros: 

• Boards and lists for seamless task and workflow management 
• Sophisticated collaboration features 
• Offers public channels for the entire organization as well as individuals 
• Emailing tasks onto a task list is simple and easy to do
• Morning emails provide an overview for the upcoming day
• A complete feature set for project and visual management

Cons: 

• The app is sometimes slow to refresh 
• Basic functionality

Why use Taskworld over Trello?

• Create multiple tasks, set due dates, and monitor progress with their interactive boards
• Drag-and-drop functionality in tasks, comments, and messages
• Keep a tab on the project completion rate in the progress bar

Integrations:

A manager’s daily struggle is getting the entire team on the same page. You can accomplish it using a collaboration platform. Check out the top 55 collaboration tools for 2023.

9. BrightPod

Many digital marketing teams use this web-based project management and time-tracking software to get instant clarity about their team’s projects, goals, tasks, discussions, deadlines, and more. If you have a number of tasks that need to be organized, Brightpod can help you do that instantly. Their platform offers a clean and visual interface that makes learning curve easy. BrightPod is trusted by many social media, web design, content marketing teams in more than 110 countries.

Features	Trello	BrightPod
Kanban board view	✓	X
Workflow automation	✓	X
Live chat	X	X
Time  tracking	X	✓
Gantt chart	X	X
Custom reports	X	✓
Assign a task to multiple team members	X	X
Online proofing	X	X

Brightpod key features: 

• PODS (Projects): Visually track how projects are progressing with visual color indicators and progress bars. 
• Task lists and Tasks : Display task lists and tasks as Kanban boards and see the flow of the project. 
• Workflows: Create workflows to help similar projects run smoothly and plan faster. 
• Editorial calendar: A unified drag and drop calendar allows content planning across all projects. 
• Focus: Tasks requiring focus are displayed with a star to allow you to work on high-importance tasks first. 

Pros: 

• Prebuilt workflows for marketing projects 
• Ease of usage and intuitiveness
• Users can share real-time progress on each pods with relevant team members
• Recurring tasks allow you to automate repetitive tasks
• Workflows save time by planning faster 
• Time tracking assists in knowing exactly how much time is spent on tasks and projects

Cons: 

• Steep learning curve
• Can be overwhelming and confusing with a wide range of features

Why use QuickBase over Trello?

• Actively keep tabs on the status of all your projects with insights
• Display lists and tasks as Kanban boards
• Streamlined approach to team communication on all the projects
• World-class hosting and zero-downtime network

Integrations:

54% of workers spend five or more hours each week on monotonous activities that call for little to no innovation, according to a monday.com survey.

Schedule your events, tasks, and milestones at one place with ProofHub. Book a demo today!

10. Kanbanize

Kanbanize is a perfect Trello alternative that lets you see your department and company workflows at a glance. In this effective task and project management app, you can easily visualize dependencies and also create your own workflow. Its portfolio approach to Kanban offers unmatched transparency across an organization.

Features	Trello	Nuclino
Kanban board view	✓	✓
Workflow automation	✓	✓
Live chat	X	X
Time  tracking	X	X
Gantt chart	X	X
Custom reports	X	X
Assign a task to multiple team members	X	✓
Online proofing	X	X

Kanbanize key features: 

• Kanban boards and Cards: Customizable Kanban boards and Cards allow users to map various stages of work processes. 
• Timeline Workflow: Plan and execute initiatives/projects in one place to measure the actual work progress against their initial plan.
• Multiple Workflows: Visualize the work of cross-functional teams with different nature of tasks and require more tailored workflows.
• Management Workspace: Serves as an ideal solution for work breakdown structure and alignment between the company’s strategic objectives and its execution. 
• Analytics: Users can analyze the stability of their work system and examine trends. 

Pros:  

• Ease of use and excellent way to track work and visualize all tasks
• Adaptability to create any imaginable workflow 
• Excellent customer support system
• Robust analytics module allow users to obtain data related to all the task assignments
• Assign custom tasks to team members per board
• Email integration and Time tracking

Cons:  

• A steep learning curve
• Analytics module can be difficult to interpret
• User Interface can be unintuitive at times

Why use Kanbanize over Trello

• See the bigger picture of what’s going on
• Flow engine analytics make workflows predictable and reliable
• Automate dependencies via powerful business rules

Integrations:

• Zapier
• Trello
• Google Drive
• Box

11. MS Project

MS Project is known as one of the most robust project management software capable of handling complex projects with ease. If your project has complex processes, it can effectively address workflow challenges. Along with this, you can plan, collaborate, manage, and report projects with a lot of ease with the help of MS Project.

Features	Trello	MS Project
Kanban board view	✓	✓
Workflow automation	✓	✓
Live chat	X	X
Time  tracking	X	✓
Gantt chart	X	✓
Custom reports	X	✓
Assign a task to multiple team members	X	✓
Online proofing	X	X

MS Project key features: 

• Project views: Three different views – Grid, Board, and Timeline view to create, visualize and manage multiple projects.  
• Task management: Users can reschedule tasks to different days due to the schedule change. 
• Resource management: Manage project resources by requesting tasks or assigning tasks to individual team members.  
• Project roadmap: You can track programs and create project portfolios.  
• Reporting: Generate reports to track project progress, track resource usage, and report program status. 
• File sharing: Quick file sharing with other team members ensures improved efficiency and productivity. 

Pros: 

• Seamless app integrations
• Stable code base and continuous updates 
• Reliable support to users in the form of partners, consultants, and third-party support services
• Can be customized for Agile project management 
• Offers many good tools of communication

Cons: 

• Can be overwhelming to new users
• Can be prohibitive for small businesses to purchase many licenses for an on-premise solution
• File compatibility issues

Why use MS Project instead of Trello?

• Effective resource management for shared facilities
• More agility with drag and drop navigation
• Emphasis on Kanban workflow
• Advanced modules for complex projects

Integrations:

• MS Office
• Google Docs
• Google spreadsheets
• Google calendar

12. Wrike

Wrike is loaded with business collaboration and information management features that can take your business to a higher level. It makes managing multiple projects as simple as 1-2-3 by providing end-to-end solutions for projects. There’s no doubt that with its robust work management and customization, you can expand your team’s capability by leaps and bounds.

Features	Trello	Wrike
Kanban board view	✓	✓
Workflow automation	✓	X
Live chat	X	X
Time  tracking	X	✓
Gantt chart	X	✓
Custom reports	X	✓
Assign a task to multiple team members	X	✓
Online proofing	X	✓

Wrike key features: 

• Dashboards: Visualize tasks, processes, analytics, and more.
• Proofing: Streamlined proofing and collaboration on files, designs, and docs.
• Project resource planning: Plan and allocate resources effectively for timely deliverables. 
• Automation: Define and trigger automated workflows to cut down on manual efforts. 
• Cross-tagging: Gives you unparalleled visibility across multiple work streams. 
• Gantt charts: Plan projects and track progress with interactive timelines. 

Pros: 

• Unlimited projects in free account
• Customization options for marketing/creative teams
• Enterprise-level project management capabilities
• Detailed analytics and insights to calculate deliverables
• Two-factor authentication support 

 Cons: 

• Gantt chart view only available in paid plans
• In-app timer for time tracking only available on Business plan or higher
• Difficult to navigate interface 

Why use Wrike instead of Trello?

• One hub for all your work
• User-friendly navigation to keep things straight and goals under your sight
• Build reports from scratch or edit in a click
• Advanced security measures and controls
• Live chat support

Integrations:

• Box
• JIRA
• Google Drive
• One Drive
• Salesforce

13. Asana

Specialized in workflow management, Asana is definitely one of the top alternatives to Trello out there. It comes packed with a bouquet of tools that can help teams to manage tasks, information, and processes effortlessly. Widely used by small businesses, people are all praises for Asana that successfully makes collaboration a breeze for team members.

Features	Trello	Asana
Kanban board view	✓	✓
Workflow automation	✓	✓
Live chat	X	X
Time  tracking	X	✓
Gantt chart	X	X
Custom reports	X	X
Assign a task to multiple team members	X	X
Online proofing	X	✓

Asana key features: 

• Workflow Builder: Create efficient workflows to set up processes, report on progress, and streamline projects in one single place. 
• Timeline: Use Timeline to create project plans that help you stay on schedule. 
• Boards: Digital Kanban boards in Asana let you visualize your tasks’ progress and get notifications whenever a task is moved from one stage to another. 
• Calendar: Calendar helps you visualize the work ahead, assess your team’s workload, and track progress against set deadlines.  
• Forms: Easily submit and manage work requests in one place. 
• Reporting: Get key insights with real-time data to gauge progress across teams and projects.

Pros: 

• Workflow automation
• Dynamic reporting
• Work request management
• Over 100 app integrations
• Custom fields

Cons:

• Steep learning curve
• Only single assignee for tasks is allowed 
• No time tracking
• Limited exporting facility

Learn about the best Asana alternatives in our detailed written article!

14. Usersnap

Although Usersnap is primarily a bug-tracking system, it can also be used for project management especially for web-development teams. It not only tracks bugs but also makes communication faster between developers, clients, and quality assurance team members. Collaboration becomes easy with Usersnap on a single platform. This project management system is a perfect fit for IT teams, developers, and technology companies.

Features	Trello	Usersnap
Kanban board view	✓	X
Workflow automation	✓	✓
Live chat	X	X
Time  tracking	X	X
Gantt chart	X	X
Custom reports	X	✓
Assigning a task to multiple team members	X	✓
Online proofing	X	X

Usernap key features:

• Issue tracking: Keep record of open problems that must be solved within the next task, prior to the following milestone, or before the implementation of change effort.  
• Backlog management: Provides teams with a high-level list of everything that the team needs to work on, sorted by importance.  
• Task management: Allocate and track tasks to ensure these are completed within set timelines. 
• Bug assignment: Capture, report, and manage data on bugs that happen in  software to maintain high product quality. 
• Workflow management: Plan, organize, and execute things to achieve set goals. 

Pros: 

• Ability to markup screenshots 
• Powerful screen capture functionality
• Ease of usage and intuitive interface 
• Integration with third-party apps
• Bug reports contain all information in one place
• Excellent customer support

Cons: 

• Internal bug dashboard is quite limited 
• Can be confusing for beginners

Why use Usersnap instead of Trello?

• Central place to organize your feedback and collect bug reports
• Invite team members to discuss and collaborate
• Easy feedback and approval process
• Perfect fit for your own development workflow

Integrations:

15. LiquidPlanner

Both Trello and LiquidPlanner are closely related to each other as one uses the idea of boards whereas the other treats projects as living constructs. Plans in this project management software are built on priorities so that teams can focus on doing the work that matters the most. Big companies like CISCO, Thermo Fisher Scientific use this Trello alternative to manage their projects.

Features	Trello	Liquid Planner
Kanban board view	✓	X
Workflow automation	✓	X
Live chat	X	X
Time  tracking	X	X
Gantt chart	X	X
Custom reports	X	X
Assigning a task to multiple team members	X	✓
Online proofing	X	X

LiquidPlanner key features: 

• Predictive scheduling: Gives you a realistic estimate for the project completion date and time , depending on the best-case and worst-case scenario.
• Time tracking: Useful for figuring out how long tasks take to complete and invoicing clients. 
• Resource management: Offers tools to view and manage both human and non-human resources. 
• Access controls: 
• Drag and drop prioritization: 

Pros: 

• Automated intelligent scheduling
• Useful management and insight tools for a variety of resources
• Collaboration discussions at the task level or focus on top-level issues 
• Priority-based scheduling enables tracking of deliverables 
• Works as an Agile tool to help teams share recommendations, obstacles, and updates 
• Provide portfolio-level visibility to IT teams 

Cons:  

• Gantt chart is not interactive
• Takes significant time to set up, learn, and use projects
• Lack of milestones

Why use LiquidPlanner instead of Trello

• Smart project schedules help you predict finish dates
• Instantly see the impact of resource availability to your bottom line
• Resource workload reports
• Effective at predicting and managing risks

Integrations:

• Google Drive
• DropBox
• Box
• Salesforce
• Zapier

You can track progress and effectively iterate project plans with ProofHub Gantt charts.

16. Clarizen

If you want to move your enterprise forward then Clarizen’s collaborative project management might be of some help as it offers a set of comprehensive features. You can create automated and repeatable processes, alerts and workflows and this is what makes it a great Trello alternative.

Features	Trello	Clarizen
Kanban board view	✓	X
Workflow automation	✓	✓
Live chat	X	X
Time  tracking	X	✓
Gantt chart	X	✓
Custom reports	X	X
Assigning a task to multiple team members	X	✓
Online proofing	X	X

Planview AdaptiveWork key features: 

• Demand management: Manage and prioritize work requests to ensure they include all relevant details required to execute. 
• Client Project planning: Bi-directional integration with your CRM through custom triggers to capture opportunity details for planning your client projects. 
• Request intake: Automate and manage different stages of the request process to be considered for conversion into tasks, projects, or work.  
• Capacity planning: Get full visibility into your team’s availability for better planning and optimization of the assignment of resources. 
• Resource planning: Identify under-utilized and over-utilization of resources, balance workload, and optimize by time phase. 
• Portfolio management: Centralize work across projects, departments, teams, regions, and clients to visualize blockers and/or potential impacts. 

Pros: 

• Facilitates effortless collaboration
• Neat interface displays all modules on a single navigation bar
• Automatic upgrades and integrations
• Offers advanced project planning 
• Easy monitoring of time submissions
• Highly customizable with sophisticated reporting and custom fields

Cons: 

• App lacks reporting tools 
• There could be more integrations with other cloud apps

Why use Clarizen instead of Trello

• Configurable workflows
• Make accurate data-based decisions
• Share immediate project data through dynamic reports
• Flexible and intuitive interface

Integrations

• Google Drive
• Box
• Salesforce
• Slack
• ServiceNow

17. ActiveCollab

ActiveCollab is a project management software that is quite effective in making you more organized especially when you outgrow email. This alternative to Trello lets you collaborate effortlessly with team members and clients. It is a simple but powerful software that can benefit your business in many ways with its wholesome features.

Features	Trello	ActiveCollab
Kanban board view	✓	✓
Workflow automation	✓	✓
Live chat	X	✓
Time  tracking	X	✓
Gantt chart	X	✓
Custom reports	X	✓
Assigning a task to multiple team members	X	✓
Online proofing	X	X

ActiveCollab key features: 

• Work management: Have complete control over your work with daily to-do lists, tracking, and scheduling of tasks. 
• Team collaboration: Centralize all your communication in one place with in-app chats, comments, mentions, and discussions. 
• Time management: Use integrated stopwatch to track the time spent on tasks or projects, and use uploaded time records for invoicing clients. 
• Resource management: Smartly manage resources with workload view, daily capacity, overtime, availability, team reporting, etc. 
• Client management: Include clients in a system to share ideas, comments, and files and avoid endless email chains. 
• Business profitability: Track project expenses at every stage to know whether projects are profitable or not. 

Pros:

• Customizable to suit different workflows
• Supports time tracking on all tasks across multiple projects
• Robust data security
• Email and in-line notification integrations
• Relatively inexpensive pricing models
• Long list of features, including financial management

Cons: 

• Difficult to search data within the app 
• System runs slow at times 
• Lack of main project dashboard

Why use ActiveCollab instead of Trello

• Advanced to-do lists and effective task management
• Track every minute of your work and bill clients accordingly
• Fosters team collaboration
• The self-hosted plan also available

Integrations

• Slack
• QuickBooks
• Xero
• PayPal
• Google Drive

#FACT: 4 out of 5 project managers say they can’t function without project portfolio management.

18. Workzone

Workzone is the ‘just-right’ solution for many teams. It is more robust than most of the available entry-level tools and less complicated than high-end tools. Workzone has the reputation of being a simple-to-use project management software offering some powerful features to help users to get their work done quickly. It has advanced reporting features that drive greater efficiency.

Features	Trello	Workzone
Kanban board view	✓	✓
Workflow automation	✓	✓
Live chat	X	X
Time  tracking	X	✓
Gantt chart	X	✓
Custom reports	X	X
Assigning a task to multiple team members	X	✓
Online proofing	X	✓

Workzone key features: 

• Project dashboard: Provides a Bird’s eye view of projects across departments, clients, or campaigns. 
• To-do list: Is created and emailed automatically to each user, and compliments the dashboard to give a focused daily work view. 
• Gantt chart: View schedules across a timeline, set task dependencies, track tasks or events that go through workflow stages. 
• File sharing: Share files securely with varying levels of access and use image markup to add comments directly on a PDF or file image. 
• Customization: Customize your interface with your brand logos and colors. 

Pros: 

• Unique and secure workspace
• Flexible feature set
• Wide range of templates
• Good customer support
• Advanced reporting 
• Great support and service team

Cons: 

• Steep learning curve
• Basic communication features

Why use Workzone instead of Trello?

• Dedicated workspaces and personalized To-do lists
• The project dashboard gives visibility across the organization
• Individual To-do lists focus each person on what needs to get done
• Share files stored in the cloud
• World-class customer support

Integrations:

• DropBox
• Google
• Slack
• HipChat

19. Paymo

Paymo is an easy project management software that boasts a community of over 70,000 small companies to manage projects. Paymo is helping teams to collaborate, track time and manage projects from start to finish. That’s why it is trusted by creative agencies, marketing, web design, software companies, departments, and freelancers from all over the world to improve their performance.

Features	Trello	Paymo
Kanban board view	✓	✓
Workflow automation	✓	✓
Live chat	X	X
Time  tracking	X	✓
Gantt chart	X	✓
Custom reports	X	✓
Assigning a task to multiple team members	X	✓
Online proofing	X	✓

Paymo key features: 

• Task management: One place to view all team’s tasks across all projects categorized by task priority/due date/project. 
• Time tracking: Track work time on task, add multiple time entries for a week and single user at once, and see all time entries displayed in a calendar format. 
• Planning and Scheduling: Schedule major events and set up alerts for major events that require special attention. 
• File management: Pinpoint design changes and leave actionable feedback, and organize files within a central file storage location for each project. 
• Financial management: Set a project budget, track expenses for a project, and compare actual vs. estimated budget. 
• Analytics and Reporting: Create static time reports, live time reports, and user reports and share these with your clients  

Pros: 

• Ease of usage
• Accounting module
• Timesheet reports
• Kanban boards
• Adobe CC extension
• Free community support 

Cons: 

• Only 1 GB storage for the free accounts
• No advance task management for free plan 
• Integrations only available with paid plans 

Why use Paymo instead of Trello?

• Store files for a project at a single place so that team members can access them anytime
• Keeps track of time spent on activities and use it judiciously
• Gantt charts give you an overview of the start date, duration, and end date between tasks
• Track expenses, generate price quotes, and invoice per client and get paid online

Integrations:

• Google apps and Suite
• Zapier
• Hubstaff

Do you know, 77% of high-performing teams use project management software? If you want to be one of them, Get Started NOW with ProofHub.

Why Trello May Not Be “Good Enough” For Project Managers 

Top Limitations of Trello: 

• Isn’t Quite Scalable To Larger And More Complex Projects

One of the main drawbacks of Trello is that it’s not built for larger, complex projects. Any complex organization with a “mixed” range of boards, tasks, subtasks, lists, and cards may not prefer a “limiting” tool like Trello. 

In fact, it is considered good only for general project management, with smaller teams and uncomplicated schedules. Trello users have to pay for “add-ons” (Gantt Charts, Calendars, Priorities) to get the job done.

Shouldn’t a project management software do that for you without asking you to pay more for using additional features?  

• Interface That’s Too Easy 

While Trello’s straightforward interface is one of its biggest USPs, the problem is that its Kanban board view is all there is for users to explore. It is limited in showing the status and priority view of the project, but project managers need to have several views to get a better overall picture. 

Moreover, Trello is not designed for everyone. The Kanban system may not find favor with different departments of your organization. It may work like a breeze for content writers, but your marketing teams might prefer a list-based tool for their projects.

Shouldn’t you choose a tool that offers you a bird’s eye view across the entire project to manage teams easier, faster, and smarter? 

• It Doesn’t Show Task Dependencies 

Trello’s inability to show task dependencies can cause a great deal of confusion and misunderstanding among team members. Task dependencies are required by project professionals to obtain critical path information. 

Without Gantt (project bar chart), users can find it cumbersome to coordinate, plan, and track specific tasks. Gantt charts are essential for project planning, modifying schedules, highlighting critical paths, and visualizing tasks in a timeline view. 

Choose Trello alternative that has built-in Gantt chart software to track the progress of all tasks, from all the projects, at one place without having to jump through projects. 

• It’s Not a Full-fledged Project Management Tool

Trello, at its best, is a task management and collaboration tool. It is not a full-fledged project management tool that has all the right features in one centralized location. Project managers’ responsibilities require them to go beyond team collaboration and task management. 

Project teams need features like File Sharing, Time Tracking, Discussions, Reporting, and Integrations to make sure that projects progress in the right direction for timely delivery within budget. 

Shouldn’t top-rated project management and collaboration tools have a range of features that can be used from a single platform by teams and managers for seamless project execution? 

Looking for a Trello alternative? Try ProofHub now!

What To Look For in An Trello Alternative?

Now that you’re looking for an alternative to Trello, there are plenty of robust solutions available – you just have to figure out what you want.

For example, you should look for a Trello alternative that includes:

If you’re getting a Trello alternative, it better be able to help you plan and schedule your projects better. Consider looking for a PM solution that comes with Gantt chart tool.

Trello does not allow you to create repetitive task lists. That means you can’t create the same tasks in multiple projects. That is why you should look for alternative project management and collaboration solution that supports effective task management, including recurring tasks.

Trello lets you attach files to tasks and search for them. However, if you forget the name of the attachment or the task it was attached to, you’ve got a problem. You will get a hard time searching for the file as there is no centralized file management directory in Trello. So look for an alternative that does.

An ideal Trello alternative should bring people (managers, teams, clients, and stakeholders) together to collaborate and work together with ease, and effectiveness. Every organization has its own specific collaboration needs. Find an alternative tool that offers communication channels to address your concerns and make it easier to collaborate.

Which Trello Alternative Is the Best?

There are many Trello alternatives, but the ideal solution will depend on your company’s particular circumstances.

You should be able to pick the ideal option for your team with our extensive list of the best 19 Trello alternatives.

But if you’re still debating, allow us to expand on why ProoHub is such a well-liked project management software solution.You need look no further than ProofHub if you’re seeking for a Trello alternative that offers more dynamic kanban boards, resource management, Gantt charts, and a real-time dashboard. It features the controls, transparency, and a collaborative platform that project managers demand, keeping teams operating efficiently. Start using ProofHub right now for free.

FAQs

Is there a tool better than Trello for project management?

Yes. ProofHub is better than Trello for project management and team collaboration in terms of functionality, ease of usage, and pricing models.

Does Google have anything like Trello?

You can use Google Keep, which is a personal note-taking app supporting basic text editing, images, drawing, checkboxes, and audio.

Is Trello actually useful?

Trello’s ease of usage and intuitive interface makes it one of the best project management tools for small teams looking for a no-hassle PM tool.

Why is Trello so popular?

Trello is popular because of its simplicity and users can visually organize their tasks to have clarity on what needs to be done and when.

What should you look for in a Trello alternative?

When considering Trello alternatives, look for:

1. Flat-rate pricing

2. Scalability

3. A suite of powerful features

4. Designed for businesses of any type

 

Vartika Kashyap

Vartika Kashyap is the Chief Marketing Officer at ProofHub and has been one of the LinkedIn Top Voices in 2018. Her articles are inspired by office situations and work-related events. She likes to write about productivity, team building, work culture, leadership, entrepreneurship among others and contributing to a better workplace is what makes her click.

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