There are many Wrike alternatives that offer Wrike’s features and then some; more features, a better user experience, and, in many cases, a lower price point. Don’t partner with the loudest voice, consider the best Wrike alternatives of 2023 that we’ve tested instead. Chances are high that a project management software from this list will speak your language.
Why People Seek a Wrike Alternative
Despite its upsides, Wrike can only take you so far in project management. While Wrike allows you to manage tasks, it fails to follow through on its promise of a fully-fledged project management solution, forcing some users to seek a Wrike alternative.
First, it’s not easy for beginners to jump in and get started with its project management tools, which is difficult for team onboarding. The interface is complicated, especially if you’re managing more than one project. Also, Wrike’s project management features aren’t as robust as project managers need.
What Features Make the Best Wrike Alternatives for Project Management?
Let’s go over Wrike’s key features, so you know what to look for when choosing a Wrike alternative.
- Gantt charts: Wrike’s Gantt charts allow you to assign tasks, set task dependencies and calculate the critical path of your project. However, they don’t show the work breakdown structure (WBS) of projects.
- Kanban boards: Wrike has kanban boards, but they’re limited, as they only let users enter a task name, due dates and assignee. Look for a Wrike alternative that offers kanban boards with advanced features such as file sharing, tags and real-time collaboration.
- Project dashboards: Wrike has project dashboards that let project managers keep track of their project progress and costs.
- Task management: Besides Gantt charts and kanban boards, Wrike offers workflow automation and task approvals, which are features you should look for when choosing a Wrike alternative.
- Project reporting: Wrike doesn’t offer project reports, which are fundamental for project management. Some Wrike alternatives in this list have project reporting features, which makes them a better choice for project managers.
- Resource management: Wrike’s resource planning features focus on workload tracking and resource utilization.
- Team collaboration: Wrike is an online project management tool that allows teams to communicate through its Gantt charts and kanban boards.
Thankfully, there are other platforms with similar project management tools at a comparable price point. We’ll take a look at 12 of the best Wrike alternatives for 2023 so you can find project management software that suits your needs.
2023 Best Wrike Alternative Software Rankings
There are many Wrike alternatives in the market, and each has key features and characteristics that make them unique. The following list includes free, freemium, cloud-based or open-source options. Look through them and decide which is the best Wrike alternative for you.
- Best Wrike alternative for project management
- Great time and cost-tracking features
- Multiple project management views
ProjectManager compiles your favorite project management tools to help you plan and track progress from one location. This Wrike alternative makes it easy for project managers and their teams to plan projects, manage work and collaborate alongside the work. It offers multiple project views so everyone can work how they choose, fostering team collaboration every step of the way.
Manage Tasks Across Multiple Project Views
ProjectManager is the best Wrike alternative because managers and teams can work how they want, choosing from traditional Gantt charts, sheet views, task lists and calendars. If a more agile tool is needed, teams can use kanban boards. Having multiple views boosts productivity for cross-functional teams, allowing different departments to work better together. It even features workflow and automation with triggers that automatically push work forward and ensure quality with task approvals. A proven collaboration approach for this tool is to make a plan on the Gantt chart, then have the team execute the plan in the project view of their choosing.
Track Multiple Projects on Real-Time Dashboards
You’ll want a Wrike alternative that offers compelling features such as real-time portfolio dashboards that can track time, resources and progress across a portfolio of projects. ProjectManager has these features and can deal with expenses, budgeting and resource management, all features that Wrike doesn’t offer. As the best Wrike alternative, ProjectManager has the features you need to plan, monitor and report on projects throughout their life cycle. Plan and report on projects with a level of sophistication that yields real insights.
When you consider the robust project management, work management and collaboration features that ProjectManager offers, it’s clear that it’s the best Wrike alternative for 2023. Ready to try it for yourself? Get started for free today.
- Team: $13/user/month, billed annually
- Business: $24/user/month, billed annually
- ProjectManager has a 30-day free trial
- ProjectManager has a mobile project management app for Android and iOS
- Best Wrike alternative for project spreadsheets
- Uncomplicated and easy to learn
- User-friendly interface
Smartsheet has a simplicity that benefits project managers and team members who don’t have the time to invest in learning how to use a new complicated project management tool. However, the downside is that Smartsheet can only take you so far in terms of providing robust project management software. This cloud-based software is a nice alternative to Wrike in that it has a fairly user-friendly interface.
While Smartsheet offers a limited palette of project management features, the software has many third-party integrations with other enterprise tools and mobile apps that can fill the gaps. One of those gaps includes not being able to assign multiple team members the same task. The dashboard is limited, which reduces clarity when trying to focus on progress. While there’s some automation, setup is not easy. A poor setup process can be overlooked, but rudimentary resource planning is fatal. However, if spreadsheets are your tool of choice, consider exploring this Wrike alternative.
- Pro plan: $7/user/month, billed annually
- Business plan: $25/user/month, billed annually
- Smartsheet has a 30-day free trial
- Smartsheet has a mobile project management app available for Android and iOS
3. Microsoft Project
- Best Wrike alternative for Microsoft users
- Seamless integration with MS Office
- MS Sharepoint for file sharing
When it comes to Wrike alternatives, the elephant in the room is undoubtedly Microsoft Project. It has all of the project management tools one would expect including project planning and scheduling, risk management, work management and budgeting. MS Project has a Gantt chart and a dashboard to follow the progress of your project and reporting functionalities, too. It can be used as a desktop application and there’s a cloud-based version. However, exporting a project file is unnecessarily complex even when using the add-on MS SharePoint for file sharing. The software’s key features are also notoriously hard to use or adjust settings. Many team members don’t want to use MS Project because of its steep learning curve which can lead to a lack of collaboration.
While there are several subscription tiers, the price is still on the high end of project management software. The price per month increases exponentially per user as you add team members and expand the feature list. In addition, the user interface is hard to use, especially for new users. What’s worse, the help articles aren’t helpful but wordy and unclear. Microsoft Project also isn’t built to work in an agile project management framework or with scrum teams, making it feel dated and behind the times. However, if you’re a traditional PM who likes waterfall, you may enjoy this Wrike alternative.
- Project Plan 1: $10/user/month
- Project Plan 3: $30/user/month
- Project Plan 5: $55/user/month
- Microsoft Project has a 30-day free trial
- Microsoft Project doesn’t have a mobile project management app
- Best Wrike alternative for integrations
- Good fit for teams of any size and industry
- Manages capacity
You’ll appreciate this Wrike alternative as it works with all kinds of teams, no matter the size or industry. ClickUp lets you assign tasks to teams, manage projects and collaborate. There are features that streamline projects and workflows, create schedules, manage capacity and track time. With customizable features, ClickUp is a good tool for teams that are working in an agile environment. Teams can create scrum dashboards and automate a sprint point system.
All of these features can be a problem as you set up your tool for the first time or onboard team members. There’s a steep learning curve that can detract from your progress and productivity. We’d recommend Wrike alternatives that are more user-friendly. What’s the point of having features if you can’t use them? The same is true with its customization; it’s nice that the tool is fully customizable but this high level of flexibility makes users do a lot of work before they can start their job.
- Unlimited: $5/user/month, billed annually
- Business: $12/user/month, billed annually
- Business Pro: $19/user/month, billed annually
- ClickUp doesn’t have a free trial
- ClickUp has a mobile project planning for Android and iOS
- Best Wrike alternative for task management
- Highly visually appealing tool
- Great at organizing information
You probably know about Monday as it’s hard to avoid their onslaught of advertising. They’re a Wrike alternative that has placed its sights solely on a nonprofessional audience. That doesn’t mean project managers can’t find something they like about the software. Its user experience is pleasant and visually connects everyone on the team. It does a great job of organizing information, however, it feels like it’s for a consumer that isn’t working in IT, construction, professional services or manufacturing.
It’s a tool made for people outside of an office job or for those not in a demanding industry. Monday isn’t the best at tracking your project goals and, even worse, doesn’t allow you to assign comments to team members. The task dependencies functionality is lacking, which can cause delays that might throw off your project schedule or budget. In addition to its functionality downsides, Monday isn’t cheap. Some will find this a Wrike alternative worth using, which is why we have it on our list, but more complex projects will have to look elsewhere.
- Basic: $8/user/month, billed annually
- Standard: $10/user/month, billed annually
- Pro: $16/user/month, billed annually
- 3-seat minimum
- Monday has a 14-day free trial
- Monday has a mobile project management for Android and iOS
- Best Wrike alternative for cross-functional work
- Has workflow automation
- Dynamic reporting tools
Asana is a Wrike alternative that combines scheduling, collaboration, documentation and reporting tools. It offers workflow automation and reporting with dashboards, charts and graphs. You can create work requests and it integrates with many third-party apps. That and its easy customization is all going to attract users to this Write alternative.
However, once users open the app they’re going to find many hurdles to clear before they can even get started. That’s because Asana has a steep learning curve. Once you’ve figured out how to use the software then there’s another hurdle, more like a wall: you can only assign a task to one person. That’s supposed to avoid confusion but will frustrate teams with more than one person working on the same task. There’s also no time tracking, which is sure to have many looking for another Wrike alternative.
- Premium plan: $10.99/user/month, billed annually
- Business plan: $24.99/user/month, billed annually
- Asana has a 30-day free trial
- Asana has a mobile project management app for Android and iOS
- Best Wrike alternative for kanban boards
- Works well on a variety of platforms
- Easy to add new members
Trello is a Wrike alternative that bases its software on kanban boards for visualizing workflow. It uses real-time data to keep everyone working on the most current information. The design works well on a variety of platforms and it’s easy to add new members to the software. Another plus is that there are email notifications that foster collaboration. Kanban boards tend to be intuitive and Trello is a user-friendly interface, which is going to be positive.
On the other hand, there are limited advantages. No Gantt charts, time tracking and reporting without third-party apps. But why spend more for features that are already installed in other Wrike alternatives? It’s also not great in terms of scalability, which will turn off larger organizations and teams. There’s not much customization and users have complained about security, which again is going to be a deal-breaker for larger companies. If you’re not a technical person, this app will also take a bit of time to learn and master.
- Standard: $5/user/month, billed annually
- Premium: $10/user/month, billed annually
- Enterprise: $17.50/user/month, billed annually
- Trello has a 14-day free trial
- Trello has a mobile project management app for Android and iOS
- Best Wrike alternative for software development
- Developers prefer this app
- Good agile project management
Jira is a Wrike alternative that lets you chart ideas and communicate them with your team with roadmap features. From that larger plan, you can then assign individual tasks to your team members. It’s built for agile project management, with burndown charts and other reports, plus team management features to monitor your team’s workload. It integrates easily with most of the more popular third-party apps. It’s preferred by developers, but managers, project managers and engineers use it to run their projects.
Users have complained about using the mobile tool, which they say is inferior to the web version of the product. While there are many integrations with Jira, they’re not easy and it’s a time-consuming process. You can generate reports, but not download them. There are workarounds but the results deliver poor resolution. To keep the app moving quickly, you can’t upload anything more than 10MB. The layout is a bit confusing and configuration is possible but confusing.
- Standard: about $77.50/month
- Premium: about $152.50/month
- Jira has a 7-day free trial
- Jira has a mobile project management app for Android and iOS
- Best Wrike alternative for resource management
- Strong task management features
- Time and expense tracking
Kantata streamlines processes and offers project management and team collaboration features such as other Wrike alternatives. Some of the key features that put this software on our list are its task management tools, file sharing, Gantt charts, time and expense tracking and utilization reporting. They even have a project template marketplace to choose the right template for your project plan.
That said, it’s one of the more expensive Wrike alternatives we’ve ranked. That can be a deficit for small businesses that don’t have the budget to support such a cost. There’s also no mobile app, though its website has been optimized for mobile viewers. One of the biggest missing pieces is that there’s no chat app or available communication tools, making it a deal-breaker for anyone working with remote teams.
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- Kantata doesn’t offer a free trial
- Kantata doesn’t have a mobile project planning app
- Best Wrike alternative for large teams
- Fosters collaboration with chat
- Has Gantt charts, time tracking and reporting
Like most of the Wrike alternatives we’ve ranked, ProofHub acts as your one-stop shop for all of your project management needs. They offer a chat feature to foster better team collaboration in addition to announcements to keep everyone on the same page. ProofHub users can utilize Gantt charts to plan projects as well as workflows, time tracking and reports to make sure milestones are hit.
That said, there’s one big omission which is a lack of budgeting tools. There are also no resource management tools, either. Users can, however, integrate ProofHub with accounting software for an added expense. The interface isn’t very intuitive and users have complained that pages often load slowly.
- ProofHub has a flat pricing fee of $89 per month or $45 with limited features, billed annually
- ProofHub has a 14-day free trial
- ProofHub has a mobile app for Android and iOS
- Best Wrike alternative for team accountability
- Multiple project views
- Flag tasks and add notes
If you’re looking for a lighter Wrike alternative, consider Flow. Like its name, Flow focuses on task management and team collaboration, helping teams move through tasks and focus on what’s important. There are task and subtask management features, a project dashboard, kanban boards and a list view, so teams can manage their work how they’re most comfortable. Unlike Wrike, Flow allows users to flag tasks and add notes. But considering it’s all about flow and ease of use, Flow has a surprisingly poor user interface.
There are many layers of tabs and users can get lost in them quickly. It tracks your tasks, but this is only one arm of project management. The platform isn’t very flexible considering how lightweight it is. While there’s a mobile app, it’s not ideal for big teams. That being said, the simplicity in design can lead to wider adoption across your organization. If you’re looking for a task management tool that’s not as complex as other Wrike alternatives, Flow might be a good fit for you.
- Basic: $6/user/month, billed annually
- Plus: $8/user/month, billed annually
- Pro: $10/user/month, billed annually
- Flow has a 30-day free trial
- Flow has a mobile project management app for Android and iOS
- Best Wrike alternative for task tracking
- Multilingual support
- High-level dashboard
As a Wrike alternative, nTask focuses on task management, streamlining complex workflows and organization to manage tasks more effectively. There’s multilingual support which makes it attractive on the global stage. In terms of task management, you can assign, set recurring tasks, create progress reports, share and attach files and collaborate. There’s also a dashboard for high-level project views.
However, if you’re working with large teams, this likely isn’t the Wrike alternative for you as it’s not well-suited for teams with over 50 members. While there are reporting features, they could be more robust. The software’s support team isn’t as attentive as users would prefer. Some users complain about it being hard to use, especially when it comes to adding documents and photos.
- Premium: $3/user/month, billed annually
- Business: $8/user/month, billed annually
- nTask offers a 14-day free trial
- nTask has a mobile project management app for Android and iOS
The Best Wrike Alternative Is Clear
You’ve seen the top 12 Wrike alternatives listed in descending order. It’s clear that ProjectManager has more of what makes Wrike popular and leaves the other Wrike alternatives in the rearview mirror. Get ProjectManager today for free and get even more features, such as risk management, task management and resource management features that will help you deliver successful projects.
ProjectManager is the best Wrike alternative for project management. Our online project management software does everything Wrike does and more. Our dashboard metrics give you a clearer picture of your project’s progress. Resource management is more robust. Budgets stay on track with real-time monitoring of costs. That’s just the beginning. We have the best project management features such as online Gantt charts to plan, time tracking, task management and project portfolio management. Get started today for free.